Disclaimer: This is a direct translation from the German statutes. Only the German language version can claim any legal validity
A. Name, seat and purpose
The association is called „Network for European Cinema and Media Studies – necs“. The association is based in Berlin. It is registered in the register of associations at the district court Berlin.
The goal of the association is the networking of film and media studies on a European level. In particular the association pursues the following goals:
- To foster research in film and media studies by way of own research or by other means which do not endanger the tax-exemption as stated in § 57, Abs. 1 Satz 2 Abgabenordnung,
- To support scientific and academic exchange,
- To present the results of research in film and media studies to the public in conferences, seminars, workshops and publications.
All academic results (no matter if based on research or other academic activity) shall be published as soon as possible. All events of the association shall be open to the public.
The association is a non-profit organisation. It exclusively and directly pursues non-profit interests in the sense of §§ 51 ff. of the general tax code. The activities are not oriented towards profit making. Capital of the association may only be used for statutory means. Members do not receive any benefits from the capital of the association.
The members may not receive any part of the capital of the association on their resignation, or on the annulment or break-up of the association.
If the association is annulled or if the reason for the tax-exemption is no longer valid the assets of the association will be given to a non-profit organisation and used for scientific purposes.
No person may benefit from administration expenses or from disproportionally high allowances alien to the goals of the association.
Accounting year is the calendar year.
Any person that supports the goals of the associations (see §2) in important ways can become a member.
Applications for membership are to be directed in written form (also electronically) to the steering committee. The steering committee decides upon admission.
Every member has to pay an annual fee. The general meeting determines the amount. The fee is to be pre-paid. The steering committee can decide upon request in cases of social hardship a reduction or temporarily exemption from the membership fee.
The membership ends with resignation, exclusion or death.
The steering committee can decide the exclusion of a member on account of gross breach of statutes or on account of outstanding membership fees of at least a year despite admonition.
The steering committee decides upon exclusion. The concerned member can appeal against this decision which has to reach the steering committee within a month after the notification of exclusion. This appeal suspends the exclusion. The appeal is decided by the general meeting.
C. Organs of the association
The organs of the association are:
d) The general meeting
e) The steering committee
f) The advisory board
D. The general meeting
The general meeting is called at least once a year. The steering committee sends out invitations, stating the agenda of the meeting, at least four weeks in advance in written form, also electronically; requests for a change of statutes must be send out with the invitations. The general meeting can add topics to the agenda.
The steering committee can call an extraordinary general meeting.
It must do so if the interest of the association necessitates it or if at least 1/4 of the members requests it. The invitation period for an extraordinary general meeting can be shortened to two weeks.
The general meeting determines the guidelines for the activities of the association. It is also the general meeting’s responsibility
- to elect the steering committee and two financial inspectors,
- to accept the statement of accounts and activities from the steering committee as well as the financial report from the financial inspectors,
- to approve the steering committee,
- to decide on changes of the statutes,
- to dissolve the association with a 3/4-majority,
- to determine the membership fee.
E. The steering committee
The general meeting elects the steering committee that consists of at least three, at most nine members. Election en bloc is permitted. The steering committee is elected for two years. Re-election is possible twice; beyond that a re-election is excluded. The members of the steering committee remain in office until a new committee is elected. The steering committee acts on an unsalaried basis and conducts the daily operations of the association. The members of the steering committee can be deselected during their period of office in a general meeting with a 2/3-majority.
Meetings of the steering committee take place at least once a year. The invitation to meetings of the steering committee has to be send out at least two weeks in advance in written form, also electronically.
The association decides with simple majority. A meeting of the steering committee constitutes a quorum if more than half of the members of the steering committee are present.
F. The advisory board
The advisory board consists of personalities that support the goals of the association in important ways. The advisory board is appointed by the steering committee. The advisory board gives advice to the steering committee and supports the activities of the association.
Berlin, 23rd June 2012